Office Manager’s Guide to Ergonomic Office Furniture

by | Last updated Jun 20, 2023

This article is a valuable resource for office managers seeking to create a comfortable and productive work environment through ergonomic office furniture.

Explore the definitions, benefits, and productivity-enhancing tips related to ergonomic furniture. Additionally, find answers to frequently asked questions to help you make informed decisions and optimize the well-being and efficiency of your team.

Ergonomic office furniture - a team collaborates on a project standing around a standing desk.
Team collaboration around a standing desk in the office. Photo by TheStandingDesk on Unsplash


Ergonomic office furniture is designed to promote physical comfort, efficiency, and overall well-being in the workplace. It is created with the understanding that prolonged sitting and repetitive movements can lead to discomfort, pain, and even injury. Ergonomic furniture aims to reduce these negative effects by optimizing the workspace to fit the individual’s body and natural movements. 

Examples of ergonomic office furniture include adjustable desks and chairs, monitor arms, footrests, keyboard trays, and ergonomic mice and keyboards.

Two non-furniture elements that affect office ergonomics are lighting and office layout.

Proper lighting can help reduce eye strain and headaches. Use adjustable task lighting to reduce glare and ensure proper illumination of the work area.

The layout of the office should be designed to encourage movement and provide space for stretching and exercise breaks.


There are many benefits of having ergonomic office furniture. Here’s a list of top 20.

  1. Reduces back pain – Ergonomic office furniture can help reduce back pain by providing better support and encouraging good posture.
  2. Decreases risk of injury – Ergonomic furniture is designed to reduce the risk of workplace injuries, such as strains and sprains.
  3. Increases productivity – Comfortable employees are more productive and ergonomic furniture can help reduce discomfort and distractions.
  4. Reduces fatigue – Ergonomic furniture can help reduce fatigue by providing better support and promoting healthy posture.
  5. Improves blood flow – Proper ergonomics can improve blood flow and reduce the risk of health issues related to poor circulation.
  6. Reduces eye strain – Properly positioned ergonomic furniture can help reduce eye strain, which can lead to headaches and other discomforts.
  7. Improves breathing – Good ergonomics can improve breathing by promoting healthy posture and reducing pressure on the lungs.
  8. Increases focus – Comfortable employees are more focused and ergonomic furniture can help reduce distractions.
  9. Reduces stress – Ergonomic furniture can help reduce stress on the body, which can reduce overall stress levels.
  10. Improves mood – Comfortable employees are generally in a better mood, and ergonomic furniture can help promote comfort and well-being.
  11. Increases job satisfaction – Employees who are comfortable and productive are typically more satisfied with their jobs.
  12. Reduces absenteeism – Fewer workplace injuries and discomforts can lead to reduced absenteeism.
  13. Improves employee retention – Employees who are comfortable, productive, and satisfied with their jobs are more likely to stay with a company.
  14. Enhances the overall office aesthetic – Ergonomic furniture can be stylish and modern, which can enhance the overall office aesthetic.
  15. Reduces the need for frequent adjustments – Ergonomic furniture is designed to provide the best support possible, which means less need for frequent adjustments.
  16. Provides better support for specific body types – Ergonomic furniture can be adjusted to provide better support for specific body types and sizes.
  17. Reduces the risk of long-term health problems – Good ergonomics can reduce the risk of long-term health problems related to poor posture and repetitive motions.
  18. Encourages movement – Ergonomic furniture can be designed to encourage movement and reduce the risk of sitting for prolonged periods.
  19. Can be customized – Ergonomic furniture can be customized to meet the specific needs of individual employees.
  20. Promotes overall wellness – Ergonomic furniture can promote overall wellness by reducing discomfort and encouraging healthy posture.

There’s probably at least several points above that will help make your office space more productive. These will also help you justify the cost of ergonomic office furniture to the management.


The comfort, design, and selection of office furniture can boost employee morale and enhance corporate culture, making it a significant factor in office productivity. Here are the ways ergonomic office furniture affects office work productivity.

  1. Motivated employees: Ergonomic office furniture helps employees feel motivated and engaged in their work, which leads to increased productivity and job satisfaction.
  2. Reduced productivity drains: Poorly designed furniture can lead to discomfort, fatigue, and injuries, which can drain productivity. Ergonomic office furniture reduces these drains and keeps employees focused and energized throughout the day.
  3. Enhanced employee health and wellness: Ergonomic office furniture is designed to reduce strain and injury, which promotes employee health and wellness. This leads to fewer sick days, greater productivity, and higher job satisfaction.
  4. Decreased company costs: Ergonomic office furniture can reduce costs associated with employee injury and absenteeism. Additionally, when employees are more comfortable and productive, the company can achieve greater profitability.
  5. Promoted collaboration and creativity: Ergonomic office furniture can promote collaboration and creativity by providing comfortable and flexible workspaces that allow employees to work together more effectively. This leads to increased innovation and productivity.
  6. Good posture: Ergonomic office furniture promotes good posture, which can help prevent injuries and reduce pain. When employees practice good posture, they are more comfortable and productive throughout the workday.


What is ergonomic office furniture?

Ergonomic office furniture is designed to promote comfort and productivity by reducing physical strain and promoting good posture. This type of furniture is designed with the user in mind, with adjustable features and materials that support the body in a healthy and comfortable way.

What are the benefits of ergonomic office furniture?

The benefits of ergonomic office furniture include increased comfort and productivity, reduced risk of injury or strain, improved posture, enhanced employee morale and job satisfaction, and decreased healthcare costs.

How does ergonomic office furniture improve productivity?

Ergonomic office furniture improves productivity by reducing physical discomfort and pain, improving posture and circulation, and allowing employees to focus on their work for longer periods without interruption or discomfort.

What are the features of ergonomic office chairs?

Ergonomic office chairs typically feature adjustable seat height, backrest height and angle, lumbar support, armrest height and width, and seat depth. They also often have a swivel base and casters for ease of movement.

How to adjust ergonomic office chairs?

To adjust an ergonomic office chair, start by adjusting the seat height so that your feet are flat on the ground and your knees are level with or slightly lower than your hips. Adjust the backrest to support your lumbar region, and adjust the armrests to a comfortable height and width.

What are the features of ergonomic office desks?

Ergonomic office desks typically have an adjustable height, allowing users to work in a seated or standing position. They also often have a curved or angled front edge to reduce pressure on the wrists and forearms.

How to set up an ergonomic workstation?

To set up an ergonomic workstation, start by adjusting your chair to the correct height and position. Then, adjust your desk to the correct height and position. Place your computer monitor at eye level and position your keyboard and mouse within easy reach. Use a footrest if necessary, and take regular breaks to stretch and move around.

How to choose the right ergonomic office furniture?

To choose the right ergonomic office furniture, consider your individual needs and preferences, as well as the nature of your work. Look for furniture that is adjustable, comfortable, and supportive, and consider factors such as size, style, and materials.

What are the most comfortable ergonomic office chairs?

The most comfortable ergonomic office chairs vary depending on individual preferences and needs. Look for chairs that offer adjustable features, such as seat height, backrest angle, and lumbar support, as well as high-quality materials and ample cushioning.

How to relieve back pain with ergonomic office furniture?

To relieve back pain with ergonomic office furniture, start by adjusting your chair and desk to the correct height and position. Consider using a lumbar support cushion, and take regular breaks to stand up, stretch, and move around. Consider a sit-stand desk to alternate between sitting and standing positions.

About the author Vladimir Fishov

Vladimir has been installing, moving and reconfiguring office furniture since 2005, working with companies like WeWork and LinkedIn. Vladimir is the man behind Office2Day. Here he shares insights to help office managers, interior designers and business owners make sense of office furniture.
Office furniture installation in GTA

Always here for you!

Hey, I’m Vlad. Call me if you have questions. Send me a note to request a custom quote.